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Exposing the downside of email…


by Leigh Andrews on 30 January 2009

Is your work productivity affected by the constant need to check for new emails? If so, you`re probably increasing your own distraction by ‘just checking my email before starting the next task’ - especially if you do so between each and every minor activity that makes up your day. Merlin Mann of 43folders, a website dedicated toward increasing work creativity by cutting down on distraction, offers five simple tips to get the most out of your email-checking habits at work.
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Email checking usually takes around two hours of each eight-hour working cycle – and now it seems that less than 10% of these emails are actually relevant. Therefore (if my scratchy mathematical skills are still intact), only 12 of these 120 daily email-focused hours are productively spent.

On a slightly different bent, email spam has been making online headlines of late. mybroadband.co.za reports that only 8.4% of emails that reach companies are legitimate. Some 89.88% of messages are spam, while 1.11% are infected with malware. This is scary. According to Wikipedia, email spam, also known as junk email, is: “a subset of spam that involves nearly identical unsolicited messages sent to numerous recipients in bulk by email”. Email spam has exponentially grown since the early 1990s to several billion messages a day. However, there is hope - the total volume of spam (over 100 billion emails per day as of April 2008) has leveled off slightly in recent years, and is no longer growing exponentially. It’s still a major hindrance though, and the bane of most office workers’ existence.
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Iafrica.com posted an article about the importance of safety online late last year, in which it mentioned that hackers have upped their game and are now ‘reputation hijacking’ by using ‘botnets’ to figure out weak passwords that protect web-based email accounts. Bear in mind that weak passwords consist of family names, birthdays, home addresses, or other terms considered ‘relatively easy to deduce’. Once access is gained to legitimate email accounts, a plethora of spam messages are sent in the owners" names. Put in layman’s terms, hackers can gain access to your email account and send off huge quantities of spam at your expense.

I suggest choosing an out-of-the ordinary email password – and add a sprinkling of numerics and symbols to it, if possible, as this makes your password that much harder to crack.




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